Duties: The successful applicant will report directly to the Director, Campus Services, and will be expected to: cost effectively organise, coordinate and manage records in respect of the provision of mail handling, distribution of filing, provision of reprographics and telecommunication systems service and be able to assist in optimizing office automation facilities within the institute; assist in cost effective use and optimization of available resources in the management of switchboard system, telephone systems and reprographics system: make recommendations for the establishment of an office automation policy and efficient provision of office support and administrative services; prepare draft estimates for capital and recurrent costs for office and administrative services; recommend the development of an archival policy relating to the University’s management and administrative records; liaise with Botswana Telecommunications Corporation and Botswana Postal Services on matters relating to telephone services and postal services in consultation with the Physical planer’s office; prepare periodic reports and forecasts on general services and position in the areas of income (reprographics), expenses and personnel needs on past, present and expected operation; and advise the Director Campus Services of desirable operational adjustments due to changing institutional needs.
Requirements: Applicants should have: A degree in Social Sciences or Business studies. At least two to three years prior experience in administration. Computer literacy and knowledge of office automation is essential. Good communication skills and interpersonal relations.
Competencies: Applicants must have interpersonal and communication skills; be empathy, analytical, innovative, pro-active and assertive.
Remuneration: The University offers a competitive salary and benefits commensurate with experience and qualifications. For more information on the University, please visit our website www.ub.bw.
How to Apply: Letters of application are to address the stated qualifications and provide any other information to assist the University to determine your suitability for the position. You should quote the vacancy number of the post applied for, provide current C.V. (including telephone and e-mail), certified true copies of educational certificates, transcripts and names and addresses of three referees. Send your applications to the Manager, Appointments and Administration (Support) – Department of Human Resources, Private Bag 0022, Gaborone-Botswana, Telephone: (267) 355 2040; Fax: (267) 397 4796. Applicants should inform their referees to (i) Quote the Vacancy Number(s) and Position(s) applied for and (ii) submit their references directly to the above address, before the stipulated closing date.
Hand delivered applications should be submitted to Office No. 205, Block 108, Second Floor, Administration Building.
NB: Only shortlisted applicants will be contacted
CLOSING DATE: 17th March 2020